Free Construction Submittal Log Template
Submittals are where schedules quietly slip. This free log template keeps every submittal, its spec section, status and lead-time-critical date in one view — so long-lead approvals don’t blow your dates.
Free — pick your format.
Free to download and use — or build and share it live in MyBuildTracks, no spreadsheet required.
What goes on the template
Submittal number
A unique ID per submittal for clean tracking and reference.
Spec section
The CSI spec section, tying each submittal back to the requirement it satisfies.
Description & type
What it is and whether it’s a shop drawing, product data or sample.
Ball-in-court
Who currently owns the next action — the field that prevents finger-pointing.
Date submitted & required
When it went out and the date it must be back to protect procurement/lead time.
Status
Pending / under review / returned, at a glance.
Returned date & disposition
When it came back and the result: approved, approved-as-noted, revise-and-resubmit or rejected.
Fill it out right
- 1
Log every submittal the moment it’s required — build the log from the spec, not after the fact.
- 2
Flag long-lead items and work backward from when material must be on site.
- 3
Keep ball-in-court current so it’s always clear who’s holding the item.
- 4
Chase items approaching their required-by date before they become a delay.
- 5
Record the disposition so revise-and-resubmit items don’t disappear.
Common mistakes
- Not tracking lead times, so a slow approval quietly delays delivery.
- No ball-in-court, so stalled items have no owner.
- Letting revise-and-resubmit items fall off the log.
- No link back to the spec section that required the submittal.
Track submittals and approvals without the spreadsheet
MyBuildTracks keeps submittals, ball-in-court, status and dates in one place, with guarded status transitions and overdue flags — so long-lead approvals never blindside your schedule. Free for your first two projects.
Questions, answered
What to include, how to use it, and the mistakes to avoid.
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