MyBuildTracks
FREE TEMPLATE

Free Construction RFI Template

A good RFI gets answered fast and creates a clean paper trail. This free template gives you a request-for-information form with every field a designer needs to respond without a follow-up.

Download the free template

Free — pick your format.

Google Docs Word PDF

Free to download and use — or build and share it live in MyBuildTracks, no spreadsheet required.

WHAT TO INCLUDE

What goes on the template

RFI number

A sequential ID so nothing gets lost and everyone references the same item.

Project, date & from/to

Who’s asking, who owns the answer (ball-in-court) and when it was raised.

The question

One clear question or clarification — the single most important field.

Drawing / spec reference

The exact sheet, detail or spec section in question, so the reviewer isn’t hunting.

Suggested solution

Your proposed answer — RFIs with a suggestion get approved far faster.

Cost & schedule impact

Whether the answer affects price or the schedule, flagged up front.

Response & date required

Space for the answer and a clear need-by date that drives urgency.

HOW TO USE IT

Fill it out right

  1. 1

    Number RFIs sequentially and keep one running log.

  2. 2

    Ask one question per RFI — bundled questions stall on the hardest one.

  3. 3

    Reference the exact drawing or spec section every time.

  4. 4

    Propose a solution; it’s easier to approve an answer than to author one.

  5. 5

    Set a realistic need-by date and track status until it’s answered.

AVOID THESE

Common mistakes

  • Several unrelated questions in a single RFI, so the whole thing waits on one.
  • No drawing or spec reference, forcing the reviewer to guess the context.
  • No need-by date, so it drifts to the bottom of the pile.
  • Answers that live in email and never make it back to a tracked log.

Track RFIs automatically instead of in email

MyBuildTracks numbers RFIs for you, keeps ball-in-court and due dates visible, and shows exactly which ones are overdue — so answers stop getting lost. Free for your first two projects.

Read the guide
Guide: The construction RFI process
TEMPLATE FAQ

Questions, answered

What to include, how to use it, and the mistakes to avoid.

A Request for Information is a formal question from the contractor to the design team to clarify drawings, specs or conditions before work proceeds. It creates a documented answer everyone can rely on.

An RFI number, project and date, who’s asking and who owns the answer, one clear question, the drawing or spec reference, a suggested solution, any cost/schedule impact and a need-by date. The template has all of these.

One question per RFI, always reference the drawing, propose an answer, set a need-by date, and track status in a single log rather than in email threads.

Usually the architect or engineer of record. The "ball-in-court" field on the template makes it explicit who currently owns the answer at any moment.

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